Editing and Deleting Shifts

Team admins and event admins can update a shift's name and times, or delete a shift entirely, directly from the event page.

Overview

Once a shift has been created — whether automatically when the event was set up, or manually using the Add Shift button — you can go back and adjust its details at any time. You might need to rename a shift to something more meaningful, correct the start or end times, or remove a shift that was added by mistake. All of this is done from the shift tab bar on the event detail page.

Before You Start

• You need either the admin team role or the Event Admin designation for this event to edit or delete shifts.
• If you're not sure whether you have the right access, ask your team administrator.
• To delete a shift, it must have no jobs logged against it. A shift with jobs assigned to it cannot be deleted.

Editing a Shift

Editing a shift lets you update its name, start time, and end time.

1. Go to the event detail page and locate the Shifts tab bar near the top of the page.

2. Click the tab for the shift you want to edit to make it the active shift.

   The shift actions menu only appears on the currently active tab. If you can't see the menu button, click the shift's tab first.

   

3. Click the ⋮ (ellipsis) button to the right of the active shift tab to open the actions menu.

   

4. Click Edit Shift. The Edit Shift modal opens with the current name and times pre-filled.

   

5. Update any of the following fields:

   Field	What it controls
   Name	The label shown on the shift tab (e.g., Day 1, Morning Shift)
   Starts at	The date and time the shift begins
   Ends at	The date and time the shift ends (must be after the start time)

   All times are displayed and entered in UK time (Europe/London). During British Summer Time, that's BST (UTC+1); in winter, it's GMT (UTC+0). IndieBase handles the conversion automatically.

6. Click Save. The modal closes and the shift tab updates immediately to reflect the new name and times.

Copying Crews from the Previous Shift

If the shift immediately before your active shift has crews on it, a Copy crews from previous shift button appears in the Shifts panel header, next to Add Shift. This saves you rebuilding a similar crew structure from scratch at every handover.

1. Click the tab for the shift you want to copy crews into, making it the active shift.

2. In the Shifts panel header, click Copy crews from previous shift.

   This button only appears when the shift immediately before the active one (by start time) has at least one active crew. If you don't see it, either this is the first shift of the event, or the previous shift has no crews yet.

3. IndieBase creates a matching crew shell — callsign, vehicle, station location, and target headcount — in the active shift for each crew on the previous shift.

Only the crew shells are copied, not the people assigned to them. Each new crew is created empty; you'll still need to staff it from the Crew Builder in the Control Room.

Deleting a Shift

Deleting a shift permanently removes it and its associated records. This action cannot be undone.

1. Go to the event detail page and click the tab for the shift you want to delete to make it the active shift.

2. Click the ⋮ (ellipsis) button to open the actions menu.

3. Click Delete Shift.

   If Delete Shift does not appear in the menu, the shift has jobs logged against it and cannot be deleted. You would need to remove those jobs first, or contact your team administrator for help.

4. A confirmation prompt appears: "Delete this shift? This cannot be undone." Click OK to confirm, or Cancel to go back.

5. The shift is deleted and the page automatically switches to the first remaining shift in the event.

Tips & Best Practices

• Rename shifts before your event starts. Auto-generated shift names like New Shift are placeholders. Give each shift a clear, recognisable label (e.g., Day 1 - Friday, Night Shift) so your team knows which one to select.
• Use Copy crews from previous shift at handover. If Day 2's crew structure mirrors Day 1's, copy the shells across rather than rebuilding them by hand — then use the Crew Builder to assign the right people.
• Check shift times are accurate early. Jobs and crews are tied to specific shifts. Incorrect start or end times can cause confusion at handover, especially on multi-day events.
• Only delete empty shifts. If you accidentally created an extra shift but jobs have already been logged against it, speak to your team administrator rather than trying to delete it yourself.
• Deleting a shift is permanent. There is no undo. If you're unsure, consider renaming the shift instead of removing it.

Troubleshooting

The ⋮ menu button isn't visible on the shift tab.

The actions menu only appears on the currently active shift tab, and only for users with admin access to the event. Check two things: first, make sure you've clicked the shift tab to make it active; second, confirm you have either the admin team role or the Event Admin designation. If you still can't see it, ask your team administrator.

Delete Shift is not shown in the actions menu.

IndieBase only offers the Delete Shift option when the shift has no jobs logged against it. If the option is missing, the shift has at least one job assigned to it. You cannot delete a shift that contains jobs.

I get a validation error when saving the shift.

The most common cause is an Ends at time that is earlier than or the same as the Starts at time. Make sure the end time is set to a point after the start time and try saving again.

The shift tab still shows the old name after saving.

Try refreshing the page. If the updated name doesn't appear after a full refresh, the save may not have completed - open the edit modal again to check the current values.

Related Features

• Understanding Shifts — how shifts work, carry-over jobs, and the shift tab bar
• Setting up a New Event — how default shifts are created when an event is saved
• The Control Room — where crew building and job logging happen, shift by shift
• Adding Admins to an Event — grant event-level admin access so someone can manage shifts
• Creating Jobs in an Event — log a new job against the active shift